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Accounts Payable Administrator

WAYNE, NJ

For over sixty years, Bonland Industries has been fulfilling our mission of being the premier airside HVAC contractor recognized by our customers and employees as the leader in the industry. Far from our humble beginnings, today Bonland has three branches located in Wayne NJ, Lakewood NJ, and Bensalem PA.

Job Title: Accounts Payable Administrator
Reports to: Controller
FLSA Status: Non-Exempt/Full-time
Location/Hours: Wayne, NJ / M-F, 7:30AM to 4:00PM

Essential Responsibilities:

  • Responsible for all records and files pertaining to accounts payable. Included are purchase orders, subcontracts, delivery receipts, packing slips, invoices, statements, checks, check registers, vouchers and reports.
  • Responsible for vendor control. Maintain current insurance certificates for all subcontractors. Send letters for renewal certificates and hold payments until receipt of certificates. Verify receipt of signed subcontract agreement before releasing payment. Maintain tax identification numbers for vendors and determine the need for 1099’s at year end.
  • Verify legitimacy of invoices by matching them to purchase orders, delivery receipts, receiving reports or discrepancy reports. Check prices and extension and perform any other tests to insure validity.
  • Post invoices and payment to computerized system using correct coding and proper payment terms.
  • Pay bills from the proofing process to the mailing of checks (subject to management approval).
  • Handle all telephone inquiries regarding payment/non-payment of accounts payable invoices.
  • Compliance with internal controls to create an audit trail and documentation of procedures which apply to the above responsibilities.
  • Assist with various projects as assigned by Controller.

A successful candidate will have:

  • Proficiency in Microsoft Office
  • 3+ years of related experience.

Bonland offers competitive salaries and a benefit package that includes medical, dental, life, FSA/DCA accounts, company matched 401(k), pension and paid time off.


Bonland Industries is an equal opportunity employer.

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[ EMPLOYMENT APPLICATION ]

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